Sample Lifecycle
Clearline LIMS uses workflow states to protect traceability. Actions available on a sample depend on its current state and your role.
Standard States#
On a small screen, scroll the table horizontally to view every column.
| State | Meaning | Typical Actor |
|---|---|---|
| Sample Due | Registered but physical sample not received | Lab clerk or intake staff |
| Received | Accepted into the lab and ready for work | Lab clerk or analyst |
| Tenant review state | Results submitted and awaiting review | Analyst submitted; verifier reviews |
| Tenant release state | Results approved for release | Lab manager or verifier |
| Published | Report generated and released | Lab manager or publisher |
Exception States#
| State | Use When |
|---|---|
| Cancelled | The sample should not proceed, usually before lab work begins |
| Rejected | The physical sample is unsuitable at receipt or later review |
| Invalidated | A published or available result must be withdrawn and corrected under controlled process |
Typical Flow#
| Step | Action | Result |
|---|---|---|
| 1 | Register | Sample Due |
| 2 | Receive | Received |
| 3 | Enter results and submit | Tenant review state |
| 4 | Verify | Tenant release state |
| 5 | Publish | Published |
Parent and Child State Behavior#
Parent and child workflow behavior follows the tenant's verified release contract. Confirm required child work and authorized release actions before publication.
Retesting and Retraction#
If submitted results need correction before verification, an authorized reviewer can retract results back to the received or result-entry stage. If results are already published, use your lab's invalidation or amendment process instead of editing silently.
Audit Trail#
Workflow transitions, edits, submitters, verifiers, and publication events are logged. Use the audit log when investigating who changed a value, when a transition occurred, or why a sample was rejected or retracted.